Supply of fuel & lubricants to KCCA vehicles and equipment under a framework contract arrangement for a period of 18 months

PUBLISHED — 2nd, March 2020

Standard Invitation to Bidders


Procurement Reference Number: KCCA/SUPLS/19-20/00527

  1. Kampala Capital City Authority has allocated funds to be used for the Supply of fuel & lubricants to KCCA vehicles and equipment under a framework contract arrangement for a period of 18 months’ renewal once upon satisfactory service delivery.
  2. The Entity invites sealed bids from eligible bidders for the provision of the above supplies.
  3. Bidding will be conducted in accordance with the open domestic bidding method contained in the Public Procurement and Disposal of Public Assets Act, 2003, and is open to all bidders.
  4. Interested eligible bidders may obtain further information and inspect the bidding documents at the address given below at 8(a) from 8:00am to 5:00pm from Monday to Friday excluding public holidays.  
  5. The Bidding documents in English may be purchased by interested bidders on the submission of a written application to the address below at 8(a). Bidders are advised to collect Bank Payment Registration Slips at the address in 8(a) below and make payment of a non-refundable fee of   UGX; 250,000/= (Uganda Shillings, Two Hundred Fifty Thousand Only) VAT inclusive to any of the banks authorised to receive Non Tax Revenue fees on behalf of KCCA.
  6. Bids must be delivered to the address below at 8(c) at or before 11:00 am on 2nd April, 2020. All bids must be accompanied by a bid security of Uganda Shillings, One Hundred Million (UGX; 100,000,000).  Bids must be valid until 18th September 2020. Bid securities must be valid until 29th October, 2020. Late bids shall be rejected. Bids will be opened in the presence of the bidders’ representatives who choose to attend at the address below at 8(d) at 11:30 am on 2nd April, 2020.
  7. There shall be a pre – bid meeting on 12th March, 2020 at 10.00 am in PDU Board Room located on Block B, 1st floor City HALL.
  8. (a)   Documents may be inspected at:

            The Procurement & Disposal Unit,

             Kampala Capital City Authority

             City Hall, Room No. B114,

             P.O Box 7010 Kampala

             Tel No: 0204660016

     (b)   Documents will be issued from:    Procurement & Disposal Unit Office, Room B114

     (c)   Bids must be delivered to:             Procurement & Disposal Unit Office, Room B114

          (d)  Address of bid opening:    Procurement & Disposal Unit Board Room, Room B116

  1. The planned procurement schedule (subject to changes) is as follows:



a. Publish bid notice

2nd March, 2020

b. Pre-bid meeting where applicable

12th March , 2020

c. Bid closing date

2nd April, 2020

d. Evaluation process

2nd –17th April, 2020

e. Display and communication of best evaluated bidder notice

20th April -1st May, 2020

f. Contract signature

After expiry of at least 10 working days from display of the best evaluated bidder notice and Solicitor General’s Approval.


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